SWEH Expo Stallholder

Enquiries

EMAIL

swehconnect@gmail.com

STALLHOLDERS

You must be a member of the SWEH Facebook community to be a stallholder (including any stall assistants) at SWEH Expo. It's free to join HERE.

SWEH EXPO LOCATION & DATE

Cabra-Vale Diggers Club, 1 Bartley St, Canley Vale | Wednesday Oct 30th, 5pm-10pm

STALLHOLDER PARKING

Cabra-Vale Diggers Club

INTRODUCTION TO OPERATING AT THE SWEH EXPO

Having a stall at The SWEH Expo is conditional upon compliance with all rules and regulations. It is the responsibility of the individual stallholder to ensure they have read, understood, and will adhere to The SWEH Expo 2024 Terms and Conditions.

In addition, stallholders are responsible for ensuring all persons working in and/ or supporting in the operation of their stall, do so in accordance with The SWEH Expo 2024 Terms and Conditions 2024.

STALL PRESENTATION

Stall presentation needs to be professional and creative. We encourage all stallholders to ensure that your stall layout reflects a cohesiveness of vision of your brand story. The quality of stall display equipment is also important. Please avoid using poor quality signage or unappealing displays.

The SWEH Committee has the discretion to ask for changes to the stall display of any stallholder should it be non-compliant with SWEH Expo standards.

There are to be no clothing racks, change rooms and general stall equipment outside of stall boundaries.

All storage equipment, boxes, trolleys and non essential items, must be concealed during trading hours.

Stallholders are responsible for ensuring personal and public safety, in the vicinity of their stall, and in the food products, goods, and services they offer; in accordance with all relevant Australian laws and regulations.

STALL ALLOCATION

Location of stalls is at the sole discretion of the SWEH Expo organisers. You will receive a floor plan via email showing the location of your stall prior to expo day (about 2-3 days in advance). The floor plan will also be available at the event space. However this remains subject to change, as determined by the SWEH Expo organisers.

There are no guarantees of specific stall space within the market. Stalls are required to trade within the boundaries of their allocated stall space with no walls ie. 2.5m x 2.5m (approx) or 4m x 4m (approx) depending on which you purchased). You get 1 x trestle table and 2 chairs (for a 2.5m x 2.5m space) and 2 x trestle tables and 2 chairs (for a 4m x 4m space). Each table is 1.8m long (approx).

Power points are limited so please let us know in advance if you need this.

Note: Stallholders who have indicated 'yes' for power on the questionnaire will have to provide their own extension cords/ power boards (the club will no longer provide these since past stallholders have accidentally walked away with their equipment).

TRADING IN SAFE, COMPLIANT AND FRIENDLY MANNER

Customers shopping at The SWEH Expo are entitled to expect fair trading practice consistent with Consumer Law. Public access shall be kept clear at all times with all stallholders keeping within each stalls site boundary.

The SWEH Expo trades from 5pm-10pm. Stallholders must be ready to trade at 5pm and under no circumstance begin packing up before 10pm.

If there is an emergency, and you must leave The SWEH Expo early, you must notify a SWEH Committee member. Traders that leave early will not be allowed back on site to trade

Note: Under no circumstances will The SWEH Expo pay for any damage to stallholder products, marquees, or equipment. By trading at The SWEH Expo the stall holder accepts this condition.

STALL SET UP

The Expo will be taking place upstairs at 'The Space'. This is where the stalls will be located and you can start setting up strictly from 12pm on event day (Oct 30th). There will be a map to show you where your stall is located and each table will also indicate which table you are allocated with.

LOADING, BUMP-IN AND BUMP-OUT

There are 2 ways to load in: 1. Via the normal club entrance or 2. Via the Event Centre entrance (better option)

The Event Centre entrance is between bowling greens and the car park. Stallholders must remove their car once unloaded. There will be many stallholders, so please be mindful to be patient and cooperative - see video below:

Stallholders are responsible for the safe unloading and management of all items to/from their vehicles.

Please ensure that you lock your vehicle while unloading, and packing, to keep your goods safe. The SWEH Expo Committee will not be held responsible for damage to vehicles or theft from vehicles.

The bump-in time is 12pm AEST on event day. You must be finished setting up no later than 5pm when the event starts. Bump-out is from 10pm AEST on event day (strictly no bumping out before 10pm).

CONTACT

Should you have any queries, your SWEH contact is Thy (0423 455 982). She is planning to be there from around 1pm onwards. There are also event assistants from the club walking around you can talk to.

FIRE REGULATIONS

Fire regulations prohibit the use of open flame including candles. No cooking with fire is allowed and food must be pre-made.

WORKPLACE HEALTH AND SAFETY (WHS)

You must be aware and compliant with relevant WHS Laws and regulations. (Food Stallholders will be sent an additional document outlining WHS requirements for operating at The SWEH Expo)

All stallholders must adhere to the SafeWork NSW and relevant NSW Government Legislation to protect your safety, and the health and safety of your staff and visitors to The SWEH Expo.

For information on your responsibilities visit the Safework NSW Website

WASTE MANAGEMENT & YOUR STALL SITE

General Waste Bins are located throughout Cabravale Diggers Club and are to be used for general litter and for visitors/customer waste only.

Stall Holders are not to use bins for cardboard boxes, food stall refuse or general stall waste. Stallholders are required to take all waste home with them at the completion of The SWEH Expo.

The SWEH Expo is committed to the environment and reducing our impact on both the environment in general and the environment.

STALL PAYMENT IS REQUIRED IN ADVANCE.

NOTE: The SWEH Expo requires that ALL stall fees be paid before expo day, online. Those on the waitlist will receive an extension if a spot becomes available.

Invoices/Receipts (via TryBooking) will be sent to stallholders by email after the market date that is attended.

NOTE: It is a stallholders’ responsibility to ensure that stall fees are paid on time. It is the responsibility of the stallholder to be up to date with stall fees.

Stall positions will be allocated to applicants on the waitlist if payment is not received by the due date.

Stall allocation and fee charges are at the discretion of management.

Paying a stall fee does not create any form of tenancy or imply a future Right or License.

CANCELLATION/REFUND POLICY

Please ensure that you are 100% committed to attending the event. Cancellation of your space must be given in writing via email.

There are no refunds or deferments for cancellation or non-attendance once your invoice has been paid.

The SWEH Expo does not accept any responsibility for costs incurred, offer a refund or credit if you withdraw your offer to trade. We are a not-for-profit organisation and many of our costs are incurred before the event which are not recoverable. For this reason we are unable to offer refunds or credits.

COMPLIANCE

PUBLIC LIABILITY INSURANCE (PLI)

Public Liability Insurance is covered by club but it is advised to have your own.

FOOD COMPLIANCE

Food stallholders are also required to attach copies of the following documents: Council Food Inspection Notice, Food Safety Supervisors Certificate and a NSW Food Notification Number.

These documents must be in the name of the actual stallholder who signs The SWEH Expo 2024 Terms and Conditions, and who will be attending each date of The SWEH Expo.

ASSUMPTIONS OF RISKS; RELEASES

Stallholders expressly assumes all risks associated with, resulting from or arising in connection with stallholder’s participation or presence at SWEH Expo whether caused by negligence, intentional act, accident, act of God or otherwise. It is expressly understood and agreed by the stallholder that no claim of any kind against SWEH for loss, damage, theft or destruction of goods or exhibit; nor any injury that may occur to himself or his employees while at SWEH Expo.